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How can software help protect businesses against email threats?

With cyber crime rising year-on-year, it’s essential for businesses to have some form of cyber security in place to protect employees, assets and data.

With email threats becoming the most popular form of attacking individuals and businesses in the hopes of gathering sensitive data or releasing detrimental viruses, you might be wondering how exactly can security software help. By understanding the vulnerabilities in your email systems, your IT provider should be able to suggest how best to mitigate the risks of cyber attacks.

Multi-factor authentication

Multi-factor authentication (MFA) is a two or more step authentication process for when you log into a business system, such as an accounting system or Microsoft Office. As well as entering your password, you will also be asked to confirm who you are via entering a code sent to your phone, through push notifications sent to your chosen device, or other methods.

By implementing MFA, your business gains an extra layer of security. If an email phishing attempt did lead to login details being sent across to an unknown entity, they would find it difficult to breach your business systems because of the multiple levels of information they would have to provide.

Advanced email filtering

Some of the more sophisticated email security software works harder to filter-out suspected spam emails and phishing attempts. It does this by identifying the common characteristics of potentially harmful emails, and intercepting those emails before they land in an inbox. Intercepted emails can be checked regularly to make sure genuine messages haven’t been caught up in the filtering process.

By using technology that minimises the possibility of employees receiving phishing emails, you’ll be providing a much more secure working environment.

Staff training

While not technically software, you can never underestimate the value of training staff on how to identify potential email threats. This is the first line of prevention that your business can take against cyber security breaches.

Training can be given in a number of ways, including through your IT department or IT provider. Having training conducted by IT professionals rather than through an online course means that employees will get better-detailed information, and questions can be answered. In addition to staff training, Cyber Essentials is an accreditation for businesses to show their customers their dedication and commitment to cyber security. Gaining this certification will benefit both your business and its customers by inspiring confidence that data is kept secure.

Understanding the necessary steps to keep business data safe can be difficult, so if you would like further help or advice, please don’t hesitate to get in touch with us at Techsol Group. Our friendly team are always more than happy to offer their knowledge to help businesses like yours operate securely and efficiently. You can call us on 03300 245447 or email for a chat.

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